iEdison Utilization Reporting: Planning for and Managing the Latest Compliance Challenges

Program agenda:

• When multiple institutions are named on a grant, who reports?
• Delegating reporting responsibilities within the office: What’s best for your TTO? Pivot current responsibilities? Expand staff? Utilize interns? Outsource?
• Maintaining positive relationships with licensees while extracting sensitive information they may not want to give up
• Reporting challenges for multi-technology licenses, or licenses that contain both federally-funded and non-federally funded IP

Reports became past due as of January 1, 2024, and if you’ve been sweating the details or are finding the compliance process challenging and burdensome, you’re not alone – and these requirements are not going away.

The new data sets required in your invention reporting include names of licensees, names of manufacturers, numbers of units sold, gross annual revenue — and very few entities are tracking that level of information.

The majority of TTOs may find it even more difficult to comply due to current staffing shortages and tight budgets, coupled with the challenge of finding the right personnel with the know-how to manage the new reporting requirements. To provide the help you need, we’ve enlisted research compliance and reporting experts Deborah Arnold  from University of Utah and Jodie Richardson from MIT to lead this detailed compliance workshop.

It’s Time to Develop a Solid Plan

Information that is now required from licensees includes: a list of products commercialized as a result of federally funded research, the country of manufacture (whether in the U.S. or offshore), the number of units sold, and gross revenues for the year. Several questions must be addressed to put a comprehensive plan in place:

1. Process for Obtaining Manufacturing Information: What will be the process for collecting the required information from licensees?
2. Responsibilities within the Research Institution: Who will be responsible for reaching out to licensees to gather the required data, and what additional staffing is needed?
3. Data Submission to iEdison: How will this sensitive information be submitted to iEdison and in what format? What have been the critical problems already encountered?

Join our panel as they review the latest requirements, reporting challenges most TTOs will face, and system bugs being reported by frustrated users. You’ll gain a solid plan for compliance, and clear strategies for overcoming the issues and challenges that are already becoming problematic.

Program Leaders